The January JCO Board Meeting was called to order at 6:33PM on Tuesday, Jan. 15, 2019. All BOD members were present except for Sheila Cohn and John Owens. Additional JCO members present were David Cohn, Valerie Greenberg, Sandy Grotsky, and Fred Rothenberg.
Prayer: Miriam gave the prayer.
Finance Committee: Fred had sent a copy of his report to all members. Debby asked where was the line item for a gift of Naida Cohn. Fred said that if there has been no activity in a line item for 1½ years, it is not on the report, but the money is still there. It was also clarified that the Contingency Funds are unrestricted. He also said that the less we use funds as restricted, the better. Regarding member dues, all have paid except a very few, and these have paid part.
Sharon asked if we would get a tax deduction letter for the donations for Contingency Fund. At present there is still no mechanism for sending these letters. Fred had mentioned the need for these letters at a previous meeting; later he and Andrew accepted the task of determining how such letters could be generated. The Contingency Fund now has $7,200 with 35 donors.
Fred also included this committee’s report in the email. There was active discussion about the categories of renters: Non-Member; Member and Life Cycle Event; and Member with other than a Life Cycle Event. Alan clarified that a Life Cycle Event is a religious event. The committee discussed all issues and the difference between renting the Social Hall and renting the Sanctuary. Issues involved are marketing, showing, contracting, collections, insurance verification, opening and closing, post-event inspections, etc. Alan said it wasn’t practical to find a member willing to supervise this. The Committee felt that unless someone was going to use the facility at least 4 times a year, it wasn’t worth dealing with. Debby asked if using the Sanctuary would have to go to a Board decision. Tony asked if we could come up with a list of things, ‘no-brainers,’ that would be automatic. If they are out of the ordinary they could be flagged to come to the Board. Alan asked if we wanted to modify the rental committee’s report; no motion was made and the rental committee will discuss further its recommendations at the next meeting, February 6.
Fred then reported that Alan came to the committee with the idea of renting the Social Hall to the Bridge Club at $4,800 per year for 2 years. They need to use it Monday and Friday from 12-4 and out by 4:30. This does not interfere with Shabbat preparations, but it may interfere with the Rabbi’s Torah Studies from 4-5. This will be discussed in New Business.T ony asked what we will lose in property tax? Alan said there is no loss from his rental. Jackie asked if members can have a one-time event, to which Alan replied “Yes.” He also said that a non-life cycle event should be treated like a non-member. Fred said they could put together a list as well as a list of suggested organization types to whom to rent. Alan suggested we give the committee time to review these options. These considerations will be discussed at the next committee meeting on February 6.
Social Committee: Valerie reported about the social committee meeting; all members were present. They suggested an Oscar watching party for members only at no charge. They expect to spend their remaining $1100 in their budget. The Social committee agreed on the Oscar party.
The committee is trying to expand to plan and execute the 25th Anniversary Celebration of the Temple. It will be held in late March. Valerie asked that the Board approve the concept of having an anniversary celebration, the date of same, and for the committee to seek funds from the finance committee. Debby made a motion to that effect. Miriam seconded it and it passed unanimously.
Program Committee: There is a book review scheduled for March 3rd on Beneath a Scarlet Sky, by Mark Sullivan. The son of the main character will present the review.
Passover starts on Friday, April 19, and ends on Saturday April 27. The Seder is scheduled for April 20.
Minutes: First there was a review of the minutes of December. A motion was made to approve the minutes of the December meeting as corrected; seconded by Jackie. The motion passed unanimously. Larry made a motion to approve the minutes from November; Tony seconded. They were unanimously approved.
Social Action Committee: Sandy then read the entire list of potential programs that the meeting generated. We need a budget for this committee. Debby said that Rabbi Lotker was very involved in interfaith and would be a good resource for interfaith activities. Sandy indicated that Mandy Cisler and Lawrence Joselowsky are interested in using the social hall to give programs. For the programs by Mandy and Lawrence, Tony would like to ask what is the GOAL of what they are presenting, and what are the objectives.
Tony made a motion to approve the report and recommendations of the Board. Miriam seconded; it was approved unanimously.
Membership Committee: Larry, Chairman. We have one new member family, Cecilia and Jeff Starin, who have two daughters ages 5 ½ and 7. We now have 97 members.
Larry asked if non-members may be on committees. David pointed out that there are no religious restrictions in the bylaws.
Facilities Committee: Alan reported that Ted is doing a good job on the inside, and Alan is caring for the outside.
Publicity Committee: Sharon reported on publicity for the upcoming talk on Civil Rights by Lanny Kaufer, January 23. She has placed a small ad in the Ojai Valley News; posted 17 fliers, sent emails to the 7 churches for which she has emails; and sent information and fliers to the Federations of Ventura County and Santa Barbara County. Fred has posted the event on the Temple Blast. Lanny requested $250 up to $300 in donations, after discussion it was agreed that JCO would keep any remainder. Total cost of publicity is $39.65.
Sharon brought up that there is no brochure for the Temple. She will work on it. The cost of this program was approved by the President (Alan) and the Secretary. There was discussion of approval of programs by the President and one Board member up to $500. Larry suggested to reduce it to $250. There was discussion of this, with the suggestion to only allow a certain number of non-Board approvals per quarter that do not exceed $1,000. Further review is to be done.
Program Committee: There is an important event on March 3; a talk about the book Beneath the Scarlet Sky presented by the son of the author. Sharon was tasked with publicity for this event.
President’s Remarks: Alan mentioned the culture statement that was passed in May 2017. It sets forth parameters of behavior for members of the Board. They must treat everyone with understanding and caring. If someone does something they don’t approve of it should be brought up person to person, not in an email to all Board members.
1.The Yahrzeit program is not producing enough sign-ups. Alan has offered to phone the membership and volunteer to sign up their dearly departed. He requested volunteers to assist.
2.Security Measures: Chair Tony said the first step is to have a meeting with the rep from the L.A. Federation to get his advice. He will set that up and invite Ted, Jeff, and Alan. After that, he will arrange a meeting with the Ojai police chief. It was noted that many of our Board members attended the school meeting at Matilija school on Jan. 14th.
3.Plaques: Alan asked if $100 was still what the Board wanted to charge for a plaque on the pews. There were come complaints about sharp edges on the new plaques. David and Alan will work on this. A chart showing the locations of the plaques will be available in the Sanctuary in a binder.
4.Contingency Fund: $7,200 has been collected; most gave $100; two individuals gave $1,000, one $800, one $500.
1.Bridge Club: A request was made by the Rental Committee to obtain Board approval to rent the Social Hall to the bridge club. This is a self-managing group. Jackie moved that the bridge club be permitted to rent the Social Hall for 2 years with rent at 400 per month. Andrew seconded. It passed This is subject to review and approval of the lease by David and Fred.
2. Publicity Committee: tasked with publicizing the discussion of Beneath the Scarlet Sky on March 3.
3. Reduction of amount to be spent without finance committee review. The Bylaws state that the President and one officer can approve an expenditure of up to $500 without going to the Finance committee. Larry recommended the amount be reduced from $500 to $200. After further discussion
The Bylaws state that the President and one officer can approve an expenditure of up to $500 without going to the Finance committee. Larry recommended the amount be reduced from $500 to $200. There was discussion. A suggestion was to limit expenditures of $500 to 2 times a quarter. Tony made a motion: The total of such expenditures cannot exceed $1,000 per quarter. This passed unanimously.
Good & Welfare:
a.Fred said there are no previously budgeted items, for example paper and supplies; everything is in a general fund.
b.Andrew appreciated the discussion about events to be held at the Temple.
c.Alan reported that at 5:30PM he looked at the app that controls the temperature, and the room temp was 61. It was comfortable when the meeting started. For this, convenience, he thanked Jeff for installing it.
d.Miriam brought a sign, “Please refrain from using cell phones in the Sanctuary.” It will be framed and put in the hallway and lobby.
e.Miriam is working on the Decorum for the Temple. She also will take up with Sheila some topics she would like to present during services.
The meeting was adjourned at 9PM.
JCO Board Meeting 2019-02-18
The Board Meeting was called to order at 6:41 pm by President Alan Greenberg. All BOD members were present except Larry Steingold. Additional members present were David Cohn, Sid Cohn, Fred Rothenberg, and Marion Weil.
A prayer was offered by Debby, who asked that each BOD member express what is in their heart.
The minutes of the meetings in December, 2018 and January, 2019 were approved.
Fred gave the report. Highlights include: 97 members; net income projected for May 31st is $5,000, $7,000 was raised for the Contingency fund; Facilities Improvement fund collected $20,500 with $1,100 remaining uncommitted. Passover Seder budget has a deficit of about $1,000. It is recommended to amend the check writing process. The FYE2020 budgeting process is underway.
Jackie gave the report. The Oscar party is the 24th of February at 4:30. So far 44 people have RSVP’d. The phone committee is in the process of calling about 50 members. The Social committee is undertaking the planning of the 25th Anniversary and has added 4 additional members to this committee. The celebration will be in June, and the next 25th committee meeting will be on March 4th at 4:30 pm.
The Finance committee would like to get input from the heads of committees as to what amount of money they will need for the coming year. The next meeting is March 6th. The provisional budget will be presented to the Board at its March meeting for comments and suggestions, and the committee will return in April with a final recommended budget. Dues invoices will be sent out in May; so any changes in the dues need to be approved in the May BOD meeting.
The committee recommends that the following types of organizations are preferred as potential renters of our facility:
All organizations must have characteristics that do not conflict with JCO’s mission or ethics. Exceptions to the general rule or the types of organizations noted above shall be reviewed and must be approved by the Board.
SOCIAL ACTION COMMITTEE:
There has not been a meeting as most members have been too busy.
Larry is out of town. There was no meeting this month because of Alan’s surgery..
Alan reported that Ted and Jeff came to Temple Tuesday to help receiving and unpacking the boxes of new furniture and disposing of the packing materials. The table is missing in transit, and if it is not found, it will be replaced.
Sharon gave the report, which she had emailed to the members. Lanny Kaufer's talk resulted in a final cost of $40. She added Miriam Rosen and David Cohn to the ad hoc committee to develop a color brochure of the JCO. She described an event with Rabbi Irvin Ungar to discuss the art of Arthur Szyk. It is being coordinated with the Federation for April 13th at 7:30 pm. Funding for this program will be from the Federation Grant of $1,800, which expires at the end of this fiscal year.
Alan recommended that we all read Beneath A Scarlet Sky prior to the March 3rd event. No other programs are currently scheduled.
Tony reported that Jason Periard, who is in charge of security for the Los Angeles Federation, will make a site visit on April 3rd, when he will tour the facility and make suggestions. There is an annual community security meeting on April 11th in L.A. Tony is unable to attend, but suggested that a few of our Board members attend.
Sheila is looking into youth education classes as we now have several children who are interested. She will keep working on this. Pearl and Ted are assisting. They are having a meeting with parents on February 27th.
Rabbi Lisa’s contract expires in June, and Sheila requested that the BOD approve a one-year renewal. Tony made a motion to extend her contract for one year, and Debby seconded the motion. It passed unanimously.
The High Holy Day cantor will again be Casey Solo; her fee is $1,000.
The Friday night band is being revived with Bob Birk in charge.
Oak Grove School asked to borrow Tallisim for their production of Fiddler on the Roof. Sheila agreed to provide them.
SEDER: It is scheduled for Saturday evening, April 20th.
Tony mentioned that the Nightingale Ball asks for sponsorships at different levels, and we should do the same for our Seder.
GOOD AND WELFARE:
Tony asked if anything is happening at Matilija after the human swastika incident and the community forum in January. Sheila with Sarah Bebe (an activist who works on issues), Rabbi Mordy and herself are following up.
Debby had a lingering question as to whether or not the new plaques on the pews had been approved by the BOD. Several responded that the BOD had approved it. She also said she believed that there was a cost overrun of about $100. Alan stated that the expected expense was about $500, but the bill ended up being about $650, which was more than he had expected.
Miriam stated various comments.
Alan passed out an informal accounting of funds that have come in or have been committed to the JCO during this fiscal year and next fiscal year.
Sid talked about his interest in presenting a program on tolerance or having someone give it on his behalf.
The next Board Meeting is March 11th at 6:30.
The meeting was adjourned at 8:40PM.
Sharon West, MD, Secretary
Minutes accepted as corrected on ______________________/____________________
The meeting was called to order by the President at 6:37PM. All BOD members were present except Debby. Other members present were Sid Cohn, Evy Rosen, and Fred Rothenberg.
A motion was made, seconded, and passed to approve the minutes of the February BOD meeting.
Social Action Committee:
John G. introduced four potential programs: a yard sale, an Interfaith Education program, a suggested program with a motivational speaker, and a program on White Privilege.
Yard Sale: This would give its revenue to the School on Wheels. They provide tutors to students ages 7-18 who are either homeless or have been sexually trafficked. A date has not been set.
Interfaith Education program: This would be open to the public. There would be a panel of a Rabbi, a priest, a protestant minister, an interfaith pastor, a Moslem, a Buddhist, and a Hindu. A 2 hour session is anticipated.
Motivational Speaker: Sharon knows Peggy O’Neil, who is a nationally famous motivational speaker. She will inquire about the price.
White Privilege:Mandy Cisler and Loselowsky described their proposed program on White Privilege. Alan asked them to come up with dates, and that they try to strategize as to how to get people to show up.
Opening Remarks by the President:
Air Conditioning: Alan pointed out the new air conditioner, which also has a heating function.
Chandeliers: The chandeliers are on the road. It will be a challenge to install them. We have a reliable electric company, which gave us a very good price.
Art: Pamela Grau’s art is up and Alan will have a thank you note sent to her. He has called our insurance company to insure them.
Insurance: the stained-glass windows are insured for $7,000 each. No one can steal them, but they could damage them. Insuring them costs $273 per year.
Members: Over the last week we have gained the 99th and 100th members. Rick and Debe Bloom and Brauna and Skip Walsh.
Finance Committee Report:
Please refer to the report sent out by email by Fred previously. As of Feb. 28, there were 97 members. 2 members are delinquent in dues. The annual projected profit is about $2,000, not including $7,400 donated to the Contingency Fund. The Passover Seder budget shows a deficit of about $1,000. A member has volunteered to eliminate this deficit. Sharon made a motion that we accept the budget from the Finance Committee for FYE2020. It was seconded by Jackie and passed unanimously.
It was asked if we should consider mailing the Blast instead of online. Fred asked if we have a Fundraising Committee. Yes, David Cohn, Alan, and John O. are on it. Fred offered to participate.
Miriam mentioned that we get $1,800 a year from the Federation. Alan said that yes, they give us money, but they expect us to tell them precisely what we do with it.
Sheila thinks that we give away too much for free. We need to have a donation jar out for all events. People like to pay for something. She asked the BOD to vote on this and in some cases ask for a small entry fee. Alan stated that he is on the other side of Sheila's opinion.
The next Finance Committee meeting is April 3 at 4:30 in the Social Hall.
Rental Committee Report: Alan has a potential renter to use the Social Hall 10 times this summer. He quoted $200 per session (2 times a month). That would be a minimum of $2,000. Alan showed her the room and is waiting for their decision.
Social Committee: Jackie reporting. There was a very successful Oscar party. 53 people attended. Alan stated that the Social Committee exceeded its $2,000 annual budget by $250. They did a lot of work and got a lot done, and he thanked them for a job well done.
Purim: Sheila reported that there will be a fun Purim celebration on March 22nd. The Rabbi and Bob will do the service.
Seder: The Seder committee is looking for volunteers for the Seder. Sheila wants to give priority to members to sign up until a certain date, and then have it open to non-members. There is a limit of 116 seats.
Religious School: Sheila has found a teacher, but we need more students.
Facilities Committee: Alan gave the report. The building is in good shape; we now have greenery on the El Roblar side. The trees will be planted as soon as the ground dries out.
Publicity Committee: Sharon gave the report. There were 65 attendees (all but 18 were non-members) at the presentation of Beneath a Scarlet Sky by the son of Pino Lella, the main character in the book. The upcoming review of the Art of Arthur Szyk on April 13 by Rabbi Ungar will be similarly publicized. The annual listing of the JCO in the Ojai Directory churches section has been renewed.
Program Committee: Alan reported that the committee has no further events between now and the end of FYE2019
Security: Tony reported that on April 3rd, the Federation's security advisor from L.A. will be here to meet with Alan and Tony. On April 11th there will be a major security conference at the Federation in L.A.
School district situation: At the last meeting Tony said that we need to position ourselves as the face of the Jewish Community. So Alan contacted Dr. Sherrill Knox, assistant superintendent of the school district, to set up a meeting with her. It went well.
Youth Education: There is a potential for youth education. Three families are interested.
BOD Election: We need to prepare for the BOD election, which is in May as per the Bylaws. There are 2 BOD seats up for election. The annual meeting letter with a ballot needs to be mailed in early May.
Side parking lot: Miriam suggested repairing the side parking lot. Alan obtained one bid; it is for $10,000. Miriam might call for other estimates, and can give Alan’s phone number to the contractor.
Two-drawer file cabinet: Sharon asked about the two-drawer file cabinet, which was requested several months ago and has not been purchased. It could be stored upstairs.
Program on Art of Arthur Szyk: Fred said that using the grant money from the Federation requires BOD approval. Sharon said that she had discussed it with Cheri DeKofsky and understood that the money would come from our grant money.
Rabbi’s Torah study: This is not well attended. Alan understood that the Rabbi would also be meeting with different members on the Fridays she comes to us and asked if she has met with some members. Sheila said yes, but that whom she meets with is confidential. The Rabbi Review Committee consists of Sheila, David, Fred and Debby, and they have been meeting. Fred offered that there is $2,500 in the 2019-2010 budget for extra services of the Rabbi, for example, the Seder or unexpected events.
The next BOD meeting will be at 6:30 pm on April 8th.
Alan adjourned the meeting at 8:28pm.
Sharon West, MD
JCO Board Meeting Minutes 8 April 2019
The meeting was called to order by President Alan Greenberg at 6:40 PM. All BOD members were present except for Debby and John G. Other JCO Members present were Sid Cohn, Barbara Hirsch, and Fred Rothenberg.
Alan led the prayer.
Miriam moved to accept the minutes of the last meeting and Jackie seconded. The motion passed unanimously.
Alan thanked Larry for obtaining a fire-proof file cabinet with 2 large drawers. It is in the storage room on the floor. Margo had given Alan a binder containing legal and other important documents. Alan has re-organized this binder and added additional documents, including a history section.
One of the key docs that Alan found is a copy of a speech by Jerry Kaplan that he wrote for a March 26, 2008 meeting of the congregation that he called. Jerry was trying to get people to add spirit and energy to the Temple. The result of the meeting was the formation of Membership, Program, and Financial Committees.
1: Social Committee is now the 25th Anniversary Committee: Aryana, Bobby, and Jackie went to Brent’s and Pickles; they preferred Brent’s. The budget is $3,750.
Schedule for Anniversary celebration: Alan gave the report. Friday PM Sabbath Service; the Rabbi will be there. Sunday there will be an entertainment program, a champagne toast, and a special cake. On Friday we will honor certain individuals without whom the JCO would not be where we are today. Sheila suggested obtaining a board of recognition to be hung permanently in the Temple. At the end of the service we will have a very complete Oneg catered by Brent's Deli. On Sunday afternoon we will have a members only celebration with champagne and a cake made by Bobbi Corbin. Following this will be a 60 to 75 minute show by Jewish comedian Robert Cait.
Finance Committee: Fred gave the report. There are 100 members; 3 have paid part but not all of their dues. He anticipates a profit at FYE2019 of $11-$12K including the $7,500 for the contingency fund.
Check writing process: the committee has looked at the check writing process. They wish to tighten it up. Tony and Fred will sign a signature card at the bank. After that, all checks are to be signed with 2 signatures of the 4 eligible signers. They are the Pres., VP, Treasurer, and Finance Chair.
There can be specific times of the month when checks will be signed, instead of piecemeal signing. Andrew suggested that one time could be after the monthly BOD meetings. If it is important enough, a second time for signing can be selected. At the time of signing, supporting documents must be presented that cover the check.
Tony made a motion that we accept the recommendations in the Finance committee report. Jackie seconded the motion and it passed unanimously.
The committee wrestled with the request that $3,750 be approved for the 25th Anniversary celebration, since the FYE2020 budget had already been approved by the BOD in its March meeting. There was a discussion of how to handle it. The matter was settled when Fred said there are 2 members who were willing to each pay a 1/3 of this expenditure, and he would endeavor to find a 3rd member to pay the remaining 1/3.
Religious Committee: Sheila reported that the B’nai Mitzvah this past weekend was incredible. Guests raved about Rabbi Lisa's leadership and how beautiful our facility is.
Seder: Sheila said, “Where is everybody?” We have less than 50 RSVP’s and some are comped. It makes it hard when people don’t sign up. We currently have 48. Miriam optimistically responded that people always sign up towards the end. Sheila is thinking of about 100 people. Pamela Grau is going to make the charoset and horseradish.
Facilities Committee: There have been many improvements both indoors and outdoors. Ted, Alan, and David are doing the work.
Publicity Committee: Sharon gave the report. The Ojai Valley News placed a beautiful article on the front of the Arts and Entertainment section about the upcoming Arthur Szyk presentation.
Chandeliers: The Board went into the Sanctuary to view the lighted chandelier that Alan had suspended on 2 tall ladders on the Bimah. The estimate for the electrician to hang six chandeliers is $1,200.
Security: Tony presented a report from the security meeting with Alan and expert Jason Periard, Chief of Security for the Jewish Federation of Greater Los Angeles.
Conference in April at the Federation: Alan and Sharon are going to the security conference in Los Angeles on April 11th. The keynote speaker is Stephen Woolery of the FBI.
Ojai Police Department: Today Alan and Tony met with James Freyhoff, Chief of the Ojai Police Station. It was an hour meeting.
Elections: David is the Elections Coordinator. He passed out a Draft of the Official Ballot of the Jewish Community of Ojai, and his report of the Elections Coordinator dated April 8, 2019.
Officers can only serve 2 consecutive years; Board members can serve 6 years. The ballots will be tabulated at the Annual Meeting at 7 pm on May 23rd . Notice of the meeting, including an agenda listing all matters to be considered and ballots, shall be mailed at least 20 days prior to the meeting. Names of nominees will also be provided with the notice. Tony made a motion to approve the election process. Larry seconded the motion. The motion passed.
Chandeliers: Alan asked for the BOD's approval to move ahead with installing them. The committee still needs to decide what exactly the final installation will be. Tony made a motion to approve the installation of the chandeliers with the caveat that the committee will return with their recommendation covering the details of the installation for final BOD approval. Jackie seconded the motion. The motion passed with 6 in favor, 1 opposed, and 2 abstentions.
Dietary laws: Alan brought up the issue of changing our dietary laws. Alan decided to table this subject until the May meeting.
Paving issue: Miriam brought up the idea of repaving the 2nd parking lot. A 3” thick overlay of pavement will cost $10K. A 2" to 2.5"” thick overlay will cost $8,000. The general consensus is that there would have to be a way for this to be paid for, and currently, that level of funding is not available.
Miriam made a motion that we start concentrating on a way to raise money to repave the 2nd parking lot. Sheila seconded. The motion passed with 5 in favor and 2 opposed.
Opening and closing Temple on Fridays:
April 12: Sheila
April 26: Alan
May 3: Sharon
May 10: Miriam
The meeting was adjourned at 9:17PM.
Sharon West, Secretary
JCO BOARD MEETING MINUTES
MAY 13, 2019
President Alan Greenberg called the meeting to order at 6:37 pm. All BOD members were present except for Debby, John O., and Jackie.
Miriam gave the prayer.
Sheila moved to accept the April minutes; Miriam seconded; this motion passed unanimously.
OPENING REMARKS BY PRESIDENT:
Alan said that he and Sheila have made an extremely detailed guide for future Seders which describes every step of preparation and cleanup of the Seder. This document can make it easy for whoever chairs the Seder next year and into the future. All important temple documents are in the safe.
Finance: Andrew gave a summary of the last Finance meeting. Highlights included:
1.We have 102 members; only one is in arrears.
2.Dues invoices for the coming fiscal year will be mailed in the next few days.
3.The total dues invoiced are about 13% higher than this year;
4.Anticipated new income for the current year is about $47,000, including a gift by Lilli Kalmenson of 350 shares of Intel worth $20,000 when she pledged it. There was a discussion about the $3,800 decrease in value between the time the gift was received and sold.
5.The Passover Seder broke even.
6.Approval is recommended for Rabbi Lisa Bock’s new two year contract, with compensation of $20,000 the first year, and $20,400 the second year.
7.Committee minutes and Budget vs. Actual report were included in an email to the Board Members.
Religion: Sheila gave the report.
Children’s group: Sheila and Pearl hosted a group of young children, at the Temple, for the first time. They made challah, lit candles, had grape juice and made Kiddush cups. It was a “Shabbat experience.” Sheila plans to do this for each holiday.
Regarding the Seder, there were 122 people who attended.
Social Action Committee: John G. deferred to Sharon for a description of Peggy O’Neill’s upcoming program on May 26 at 3 pm, where Peggy will give a talk on Personal Empowerment. He deferred to Barbara Hirsch for a description of the Ojai Women’s Fund presentation on Home Grown Environmentalism on June 11 from 6-8 pm, followed by a reception in the Social Hall.
Membership: Larry gave the report. Tim Fields, his wife, and their 8 year-old daughter joined while at Alan's table during the Seder. Also Bobbi Balderman gave a check for member dues to Sheila during the Seder. Mark Jowell provided a check for $720 in appreciation for our lending him one of our Torahs for his son’s Bar Mitzvah. After talking with Alan, he decided to convert that to membership for his ex-wife and 2 children, and he said he would make a separate donation as well.
Facility: Alan gave the report.
Trees: Recently the 3 new trees were planted in the front yard. They will be watered twice a week by Laurence Nicklin.
Chandeliers: Barbara Hirsch, David Cohn, and Alan have had several meetings to decide precisely how to utilize the chandeliers. Their decision is to replace the 3 existing ones with the new ones, and to install modern tracks and light fixtures on the beams in order to provide the best lighting in the pews. Alan is bringing in at least 2 electricians to get their bids.
John G. asked what about the other 3 chandeliers. Barbara said that they are looking into the possibility of breaking them apart and re-fabricating them to be used as sconces. John G. suggested having a fundraiser that involves installing engraved bricks on the outside of the Temple.
Publicity: Sharon gave the report. Publicity for the Peggy O’Neill talk has begun with notices on FaceBook pages and in the Blast. It will be in “Down the Road” and “Next Week” sections of the OVN, and a blurb will also be sent to the OVN about Peggy. No ad will be purchased.
Sheila asked about the listings in both phone books. Alan explained that every year we will be listed in the Ojai Valley Ministerial Association and in one of the books for $85, and in the other book there is a two-page list of all of the churches and temples that cost about $110. The Board agreed to continue with these listings.
25th Anniversary Program for June 21: On this Shabbat, we will honor several members of the Temple, both alive and deceased. They will be named as Temple Treasures. A board containing individual plaques will be obtained and permanently placed on the back wall of the Sanctuary. It will recognize members who have consistently given many years of their time and effort to sustain and improve the viability of our synagogue. Several names were proposed for this initial recognition. The BOD decided on the following honorees:
Barbara & Joel Aaronson
Sheila & Sid Cohn
Pearl & Ted Malos
The board will have extra plaques that will recognize future honorees.
Security: Tony gave the report. He started by suggesting that we consider having members become qualified to be armed. Tony and Alan met with Police Chief Fryhoff before the Seder; he was very helpful and understanding. Tony wrote to the Chief about training persons in the Temple with a weapon. Alan is very encouraged by the coverage provided during the Seder by the Ojai Police Department. He now assumes that we will get this coverage at the High Holy Days and the next Seder. Every other time the only way to be completely safe is to “have a 20’ wall and 24 hours guards monitoring the entrance.” This coverage by the police is virtually impossible to obtain anywhere else and is extremely beneficial.
Jason Periard, V.P. of security for the L.A. Federation has submitted his report following his on-site visit last month. It contains many recommendations. Alan passed out an initial list of items to be installed or upgraded to make our building more secure. The estimated total cost is $12,000.
Sharon mentioned that there is a level of security doors and that those that are fully bulletproof, like bank doors, are very expensive and require specially prepared frames. What was recommended to her was a Level 3 door, which will stop a revolver bullet but not an AR 15 shell. She also suggested that we take a picture, in a cordial manner, of persons who attend but are unknown to anyone in the Temple. The person may not want to be photographed if he is surveying the Temple to see if it is a good target, or may be willing to be photographed. Sharon asked if it would be acceptable if she came with a handgun to Services; this was acknowledged affirmatively, with the caveat by Tony that she be trained.
Rabbi Contract: Sheila described Debby as going over the contract with Rabbi Lisa on two different occasions. The bottom line is that the committee voted to recommend renewal of the contract for 2 years at $20,000 the firstst year and 20,400 the second year.
There is an extra $800 for the Rabbi for special services. It must be in the budget; the Board has to approve the money and the contract. Debby is going to write the contract.
Sharon moved that we approve the recommendations of the Rabbi Committee and Finance Committee. John G. seconded. This passed unanimously.
2 Board Vacancies. Alan has asked for volunteers. There are two, both younger women: Cecilia Starin and Elizabeth Holon.
Dietary Laws: Alan suggested that we change the dietary laws to allow serving dairy and meat at the same meal, but that pork and shellfish would continue to be excluded. He had asked both rabbis about their opinion, and both of them basically said that it would be okay, but only if dairy and meat are not on the same plate. After discussion, the general sense of the Board was they did not want to make any changes in the present custom of having either dairy or meat but not both together.
Photographer Arthur Grace: Alan called attention to an article in the Ojai Visitors Guide about Arthur Grace, a distinguished photographer who has had his photos in Time, Newsweek, The New York Times and many others. Alan is asking for the Board's approval to have Mr. Grace give a presentation about his career at the JCO.
GOOD AND WELFARE:
Miriam offered a list:
1.The frames for the NO CELL PHONE USE sign are on the kitchen counter.
2.We need to take the out-dated Adult Education announcement off the website.
3.Miriam is going to step down from the Board. She needs a knee procedure.
4.She will not be on any committees except the Decorum Cte. with Sharon.
5.Her personal feelings are that there is a disregard for protocol, which hurt her a lot. Some values don’t co-exist with the Temple.
6.The extravagant expense of a recent cake bothered her.
Adjournment: The meeting was adjourned at 8:29 pm.
1. Barbara announced that on Monday June 10, at 3 pm, there will be a meeting of OWF and Jeff Maxson for the final dress rehearsal in the Sanctuary. The event is the next day and is a panel discussion among 5 local environmentalists.
2. Alan asked for volunteers for opening the Temple. Martha White is closing until further notice
May 17: Alan
May 24, Rabbi will be here, she can open.
May 31: Larry
June 7: John G.
Sharon West, MD
May 23, 2019
President Alan Greenberg called the meeting to order at 7:04PM
BOD members present were: Sheila Cohn, John Gottesman, Alan Greenberg, Tony Hirsch, John Owens, Miriam Rosen, Larry Steingold, and Sharon West. Absent were Debby Delamore, Andrew Snett, and Jackie Sherman.
Election of 2 BOD members: Alan called on David Cohn, the Election Coordinator, to report the result of the voting. There were 45 votes for the 2 nominees, Elizabeth Hollon and Cecilia Starin. This total plus non-voters in attendance met the requirement for a quorum
ACCOMPLISHMENTS IN FYE2019
This BOD of Directors that sits in front of you is the first-ever BOD in our 25-year history to be elected by the general membership.
This BOD has performed very admirably since it was seated exactly 368 days ago. Here are some accomplishments:
1. PUT FORTH A CONCERTED AND ORGANIZED EFFORT TO INCREASE MEMBERSHIP. We brought in 30 new members this year
2. FACILITIES IMPROVEMENT FUND: A SPECIAL FUND WAS CREATED TO PROVIDE MONEY FOR MUCH-NEEDED IMPROVEMENTS TO OUR FACILITY. We trust that all of these improvements will serve our congregation well into the future.
3. INCREASE THE NUMBER OF ACTIVE COMMITTEES. One year ago when this BOD was initiated, there were only 3 active committees. Today there are 12.
4. REWRITE THE BY-LAWS. During the first several months of our first year term, a committee headed by Tony, and including David and Jim Richman re-wrote the bylaws. They were unanimously passed by the BOD last fall
5. PUT IN PLACE AND ENFORCE A MORE EFFICIENT PLAN FOR THE COLLECTION OF DUES. The plan was put into place and properly implemented for the first time last summer.
6. ORGANIZE A CAMPAIGN IN DECEMBER TO ASK MEMBERS TO VOLUNTARILY CONTRIBUTE A SMALL AMOUNT EACH YEAR TO BEGIN BUILDING UP A CONTINGENCY FUND TO COVER UNEXPECTED MAJOR EXPENSES THAT ARE NOT IN THE BUDGET. We were very pleased with the total raised, which was $7,400. We intend to make this an annual appeal.
7. DO WHATEVER IT TAKES TO HIRE A NEW RABBI. This committee was quite large and very efficient. They did a very good job and deserve to be commended.
8. CREATE A MISSION STATEMENT. This was done by members of the BOD and headed up by Sharon. In November, the following mission statement was adopted….“To nurture an inclusive and compassionate Jewish community through worship, education, social action, and celebration.”
9. INCREASE ATTENDANCE AT FRIDAY EVENING SERVICES. We took a 3- pronged approach including yahrzeit recognition, oneg sponsors, and a monthly pot luck.
10. AUTHORIZE THE ARTIST WHO CREATED OUR 6 STAINED GLASS WINDOWS TO MAKE 2 MORE, The total cost is about $18,000. This amount was contributed by 3 individuals.
11. BRING THE SEDER BACK TO OUR OWN BUILDING. On April 20th the Seder was held here. We were oversubscribed but still managed to fit in all 120 who wanted to be here.
12. RE-VISIT AND UPGRADE THE STRATEGIC PLAN. This item will be taken care of in the coming year.
13. RE-VISIT AND UPGRADE THE CULTURE STATEMENT. This item will be taken care of in the coming year.
14. REVIEW, COLLATE, AND ORGANIZE ALL OF THE HISTORICAL RECORDS AND PUT THEM ON A CD.
15. HOLD A FRIDAY EVENING SERVICE DEDICATED TO BARBARA & MARVIN BECK FOR THEIR TREMENDOUS EFFORTS TO UPGRADE THE BIMAH. This event took place on June 29th. It was well-attended and very successful.
16. ESTABLISH A FAST ACTION PHONE COMMITTEE FOR WHEN WE NEED TO PERSONALLY REACH OUT TO OUR MEMBERS. This committee was up and running shortly after this BOD took office. It was implemented about 5 times during the year.
17. HIRE A MAINTENANCE MAN TO TAKE CARE OF ALL OF THE THINGS THAT NEED ATTENTION. No longer needed. Fortunately, Ted Malos stepped up and he is a good one.
18. RECOGNIZE AND CELEBRATE OUR 25th ANNIVERSARY. A committee was formed at the beginning of 2019. It consisted of the social committee with the addition of 4 more members. All of the plans are set.
IN SUMMARY, there were 18 items on a wish list I presented to the BOD when we first met 1 year and 3 days ago. This BOD persevered, and 16 of these 18 items have been completed.
Finance Committee presented by John Owens. There are 102 members. Total amount invoiced for dues was $53,000. We have collected all but $2,500, most of which is dues relief. Our mortgage balance is $126,000; annual payments are $9,500. The Seder broke even. The Rabbi’s contract is $20,000 for the first year and $20,400 the second year. $22,500 was raised for the Facilities Improvement Fund. We are projecting a cash balance of $75,000 at the end of this month, and $79,000 a year from now. This is the cash equivalent of about 12 months of expenses. Assuming no change in membership, we are projecting a net operating loss of $2,000 at FYE2020. The Community is in good financial condition.
Religious Committee presented by Chair Sheila Cohn. The others on the committee are Bob Birk, Debby Finley Delamore, Leah Hecker, and Pearl & Ted Malos. The Rabbi Search Committee spent many hours in several interviews with Rabbi Lisa Bock, and it was unanimously decided to offer her a two-year contract.
Social Committee presented by Co-Chair Janet Owens. Co-Chair is Valerie Greenberg, committee members are Janet Owens, Miriam Rosen, Jackie Sherman, and Joyce Steingold. They put on 4 events this year.
Social Action Committee, reported by Co-Chair John Gottesman. The committee is responsible for serving the homeless at the Ojai Valley Shelter on the first Monday of the month from December to March. St. Andrew’s Episcopal Church is the host. We are also sponsoring other events.
Membership Committee presented by Chair Larry Steingold. Members are Alan Greenberg, Sid Cohn, and David Cohn. We added 30 new memberships this year and ended up with a total of 102 memberships.
Helping Hands presented by Chair James Osher. He stated that there has not been a big demand this year for assistance, and that is good news. When assistance is needed, James sends out an email request and usually gets a response within hours.
Facilities Committee reported by Co-Chair Alan Greenberg. Ted Malos is Co-Chair and Jeff Maxson is a valuable assistant. Alan is responsible for the outside and Ted for the inside of the Temple.
Publicity Committee, Sharon West chairman; members are Sandy Grotsky, Ted & Pearl Malos, and Fred Rothenberg. Each member follows a certain venue including the Ojai Valley News, various events, Facebook, the JCO website and the weekly eblast. Miriam Rosen, David Cohn, and Sharon produced the new mission statement.
25th Anniversary: Joyce Steingold reported that this Spring marks 25 years since our congregation was founded, and we felt it was very important to recognize this milestone. Our celebration will consist of 2 events.
The first is on June 21st. It is a Shabbat service during which we will recognize and honor members who have consistently given many years of their time and effort to sustain and improve the viability of our synagogue.
The second event is on Sunday, June 23rd. All will gather in the Social Hall to pop the corks on bubbly and sing “Happy anniversary to us” over an elaborate cake produced by one of our members who is a professional pastry chef. Then we will all go into the sanctuary to enjoy a show by a terrific Jewish comedian.The entire weekend was made financially possible by donations from 3 generous members.
Security Committee: Chair Tony Hirsch gave the report.
The Jewish Federation of Greater Los Angeles contacted us to do a security review. Jason Periard, former FBI, came to the Temple and made a report containing recommendations needed to secure the Temple.
There have been 2 seminars attended by JCO members in Los Angeles sponsored by the Community Security Initiative of the Jewish Federation of Greater Los Angeles. We plan to hold a training session for the congregation, which will be led by Police Captain Fryhoff and Jason Periard.
From the audience:
“For High Holy Days this year, are you planning to have a security guard?” Yes.
We are considering cameras and signs indicating that there are live cameras and an alarm system. We will present these improvements to the Finance Committee in 2 weeks. It will all be done by the High Holy Days.
Good and Welfare:
Items raised included, kudos for a job well done, need for new music stands, questions about the appropriateness of the new chandeliers, volunteerism, departing and new board members.
This meeting was adjourned at 8:28 PM.
Sharon West, MD
JCO Board Meeting Minutes
8 July 2019
The meeting was called to order at 7:48 PM. Absent were John Gottesman, Tony Hirsch, Elizabeth Holon, Jackie Sherman, and Andrew Snett. Members present were Miriam Rosen, Evy Rosen, and Sid Cohn.
Sheila gave the prayer.
The minutes of the June BOD meeting were approved unanimously.
Alan stated that the number and quality of accomplishments of the previous fiscal year were outstanding and probably unprecedented.
Reports of Committees:
Religious: (Sheila Cohn)
1. HHD: Coming up is a very busy time with the High Holy Days. We need many things done; she has been very busy getting everything together. The choir will start practicing in July. Casey Solo will be the Cantor.
2. Children’s Group: Ted and Pearl and the parents are involved; it is growing each month. The next meeting is July 19 at 5 pm.
3. JCO always sponsors the Hanukkah party at the Inn each year. Chabad is interested in participating.
Membership Committee: We have 99 memberships.
This committee met last Monday and will continue to meet once a month on the 1st Monday.
Sheila stated that it would be important for the committee to call new members to check on them and let them know that they are on our minds.
Facility: (Ted and Alan). Ted is in charge of maintaining the inside, but he cleaned all of the outside windowsills last Saturday.
No report could be made as Andrew and Chair Rothenberg were not present. Alan stated that the minutes and summary of this meeting were sent to all BOD members. He verbally reviewed some of the highlights, and then explained that he and Sharon were at this meeting to gain approval of a revised security budget.
The budget was now $11,500, but during the meeting Alan realized he forgot about 4 windows at the rear of our building, so we need to add $2,500 for laminated panels in those 4 openings. Alan also said that it would be more secure if we replaced the 2 front doors and the back door of the sanctuary with serious Level 3 doors at a cost of $12,000. The committee then approved the $14,000, the $12,000, and an estimated $4,000 for armed guards during this fiscal year for a total of $30,000.
Prior to the HHD, we will call a meeting of all members so that they can be educated abpit the security improvements.
Since all of the discussion had taken place in the Finance report, Sharon made a motion to accept the recommendation of the Finance committee to spend $14,000 for security improvements. Larry seconded it. The motion passed unanimously.
Alan then brought up the doors: do we want to replace them? He has tried to get a recommendation from Jason Periard (jewish Federation of LA Security), and recommended that the BOD wait on the doors (estimate of $12,000) until we get Jason's opinion.
25th Anniversary review. The general consensus was that the Friday event alone would have been sufficient. A suggestion was made to try to get a PR article about the 25th into the Ojai Quarterly or Ojai Visitors Guide.
Programs: Sharon brought up the author Wendi Knox; (flyers were handed out describing the author and her book was passed around.).
New Business: The last item has to do with the stained glass windows. Alan led the group into the sanctuary. He described a method of balancing the windows by creating another opening on one side of the sanctuary and closing one opening, so that the windows would be balanced and everyone could see each one during services. It also includes blanking off the windows that do not have a stained glass work of art in them. Alan has a firm price for this of $2,400. A motion covering the above was made, seconded and passed unanimously. As a courtesy, Alan will present this to the Finance Committee for their review and recommendation. The glass for the two new windows has been ordered; one will focus on the Schma, and one on Women. The theme of the windows is “Blessings.”
The meeting was adjourned at: 8:34PM.
Respectfully submitted, Sharon West, MD
JCO Board Meeting 10 June 2019
Alan opened the meeting at 6:39 PM; all members were present except Jackie. The prayer was delayed until Sheila arrived. Alan welcomed the new members, Cecilia Starin and Elizabeth Hollon, replacing Debby Delamore and Miriam Rosen.
First order of business was to elect officers. Larry moved to elect the same officers as in 2018-2019; John G. seconded the motion. Alan offered for anyone wanting to be considered as an officer to so state. With no one interested, the vote was cast with none opposed.
The Motion was made and seconded to approve the minutes of the May Board meeting. This was unanimously approved.
Comments by the President: We set many goals for the previous year and reached them (as reported in the Annual Meeting minutes). He offered appreciation for the support of the officers.
Finance Committee: Fred Rothenberg reported. The Committee report was emailed to the Board, with highlights (attached). The fiscal year ended with a profit of $60,000 and $90,000 in cash. Andrew helped open an account for the $16,000 we received from the gift of stock. The forecast ends May 31, 2020, and shows a net loss secondary to spending approximately $20,000 for security. We expect to have $70,000 in unrestricted cash at the end of the year. Last year we wanted to have about ½ of a year’s operating expenses in the bank ($40,000). We will have above that.
Some of the improved security recommendations were approved.
Social Action Committee: John Gottesman, Chairman. There is an event the 11th of June sponsored by the Ojai Women’s Fund. Barbara Hirsh gave the details: it will be a panel discussion on Homegrown Environmentalism. They are not giving out programs; people can photograph the poster.
Membership: Larry Steingold, Chairman. There has been no meeting in the last 1-2 months; They expect to start meeting again this month. The committee is made up of Alan, David Cohn, Sid Cohn, and Larry. They will be inviting members to ask potential members to join.
Facilities: Alan gave the report. Ted was absent. Everything is OK; the Trees have been planted, are being watered, and sod was added to supplement the planting. In front on the left side under the olive tree there is a particular type of grass. Alan obtained matching grass and planted it across the opposite section.
Publicity: Sharon, Chairman. There has been nothing to publicize this month; the Ojai Women’s Fund publicized their event themselves.
The 25th Anniversary is one week from this Friday. There will be a special Shabbat service for members who have donated much in time and/or money to the temple. Nine couples or individuals will be honored and afterwards there will be a big dinner catered by Brent’s Deli. This is open to the public. On the 23rd there is a members only event starting at 3:00, with champagne and a cake by Bobby Corbin. The festivities will take approximately 30-45 minutes, followed by a Jewish comedian to entertain the crowd.
Security: Tony, Chairman.
Much general discussion ensued.
Security Improvements that were approved by the Finance Committee:
1.Hinges need to be secure; we need to have hinge pins that cannot be removed. He is going to buy 16 locking hinges for the pine doors.
2.Peepholes were discussed but considered too small for viewing through.
3.The electric panels may need to have a secure box around the main box.
4.Have a sign posted saying “Alarmed and monitored.
5.The doors that need astragals will be fitted with them.
6.A glass protective product will be placed on all 16 windows (not the stained glass, which have safety glass). This will prevent someone from entering through a window.
7.We need a first aid kit
8.We need tourniquets
9.The door leading out of the sanctuary to the Social Hall
10.The windows in the library can’t be secured and may need to be replaced or eliminated.
11.We need a button in the lobby to activate a light in the sanctuary to let people know someone is there.
12.We need to install cameras. Jeff thinks they have no value.
John O. asked if we have talked to Jason Periard of the Federation? Tony and Alan are have a telephone conference with him on Friday.
Alan suggested that he, Tony, Sharon, and Jeff and perhaps Cecilia should reconvene. All over the world every church/mosque/community is going through this. We’re not alone. Every Building has its own characteristics. Tony suggested we table the discussion until the Security Committee meeting.
Alan brought up the last item on the Agenda, the Chandeliers.
Tony suggested that we could hang the lamps and then after 2-3 months query the members on whether or not they want to keep them. A vote was made on the motion to rescind the motion to hang the lamps and this failed. Then the decision was made to put the chandeliers up for 3-4 months, then call members to a meeting to decide whether or not to keep them.
Religious Committee: Sheila, Chairman. On Sunday past they had a 2nd group of children. Ted and Pearl did an amazing job. They made little Torahs; inside were pictures of animals. The kids took a copy of the Hebrew alphabet and each wrote the first initial of their name in Hebrew. There were 8 kids who were all really excited about continuing the meetings.
Tony announced that the Security Committee meeting would be at 4:00 on June 11.
As no other comments were made, Alan asked for volunteers for Opening and Closing of the Sanctuary for Shabbat Services: