Board minutes-Beginning January 2020
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JCO Board Meeting Minutes 2020-01-13


The meeting was called to order at 6:35. With 6 members present, there was a legal quorum. Absent were John Gottesman, Elizabeth Hollon, John Owens, Larry Steingold, and Jackie Sherman. Member at large present was Barbara Hirsch.
Sheila gave the prayer.

COMMITTEE REPORTS:
Finance Committee: Andrew gave the report. Fred’s notes of January 8 were distributed to the BOD prior to the meeting. Highlights were reiterated.

Religious Committee: Sheila gave the report. The meeting with Rabbi Lisa and Bob Birk has not taken place, but they did have a phone conversation.

Social Action: There was no report.

Membership Committee: Alan gave the report. The Heller's have moved to Santa Barbara and withdrawn their membership. A Membership meeting will be held within the next 10 days.

Facilities: Alan reported. 
1. The new olive tree died; it will be replaced at no cost to the Temple. Sheila suggested that the new tree be planted on February 10, Tu BiShvat. However, the tree is scheduled to be replanted this week.
2. Susan Stinsmuehlen-Amend is close to finishing one of the two new stained glass windows and thinks that the other one will be finished in the next few months.

Security Committee: Tony gave the report. A parent of one of the Hebrew school students has inquired of Cecilia about our security measures. Tony asked Cecilia to refer the parent to him for discussion.
Alan reported on the state-funded security grant that we have applied for. JCO requested less funding than the great majority of successful applicants in 2018. (approx.. $60K vs. $100K. awardees have not been reported as yet.)

The monitors are working well; Alan is training each one their first time.  
Program Committee: Cecilia reported that the second session of Hebrew School will start on January 23rd.

OLD BUSINESS:
Contingency fund: Alan gave the report. Over $9,000 has been donated, up from last year’s $7,200. Another $1,000 has been promised by a single donor.There was a discussion of the reminder emails that went out to persons who had not donated. The message should have included………"If you have already contributed, please accept our thanks and discard this message.

Samuel De Palma concert: This is scheduled for 26 January at 2:30 pm. The recommendation of the Finance committee was to approve the concert and refer the final decision to the Board. There is a budget of $1,900. The Temple will pay for ½ of this and Alan guarantees the other 1/2 if ticket sales fall short of $950. 

The BOD in an informal show of hands approved the Concert and the financial plan. The concert will focus on Broadway show tunes. De Palma will also sing Avino Malkeinu and God Bless America (with the audience). Alan is in charge of the publicity. He showed the BOD the poster created by Sandy Grotsky, which will be circulated in Ojai. There will be 2 ads in the OVN and an article in the paper. Tickets $20; free for members.

Love Letters: Sharon brought up the 2 person play, which will be held on Feb. 23 at 2:30 PM. Ads will be placed as well as posters and an article in OVN.

Sconces: The Finance committee approved the requested expenditure; the BOD needs to approve them. This is the last thing to do for the improvement of the Temple except for the new stained glass windows. Cecilia moved to purchase and install the sconces; Andrew seconded. The motion passed unanimously. 

Parking area on north side of the Temple: There was discussion about repaving for security reasons, as a person could easily trip and be injured. At a cost of $7,000 to $9,000, separate money would have to be found. Gravel was suggested as an alternative. An estimate will be obtained for gravel.
Carpet: There is a small hole in the carpet leading to the Bimah. Alan is aware.

Seder: The Seder is April 11, 2020. Sheila reported on the conclusion to not have the Seder in our facility with a tent because of increased security exposure. There was discussion of available sites. The final decision was to use the Greenberg Activities Center at OVS, Lower School. Alan will check with Gary Gantrell, Head of School. Sheila and Barbara will check with Gina Sandoval about catering.

Good and Welfare: The Temple is scheduled for March 28 for the dessert event of the Ojai Valley Museum’s annual dinner. Desserts will be finger food; coffee and tea will be served. All will be offered to tour our building.

Minutes: Sharon moved to approve the minutes of December 2019; Sheila seconded. This motion passed unanimously.

The meeting was adjourned at 8:05PM.
Respectfully submitted,

Sharon West, MD
Attached: Finance reportSecretary

JCO Board Meeting Minutes 10 February 2020

The Board Meeting was called to order at 6:35 PM by the President. BOD Members absent were John Gottesman, Elizabeth Hollon, John Owens, Jackie Sherman, and Cecilia Starin. Non-BOD Members present were Bob Birk, David Cohn, Sid Cohn, Pearl Malos, and Fred Rothenberg.

Sheila led the prayer. 

Tony made a motion to accept the minutes of the previous meeting, seconded by Sheila. Motion passed.

Opening remarks by the President:
1.The concert by Samuel De Palma was a success with a crowd of about 20 members and 60 non-members. Alan discussed ways have more of our members to participate.
2.The play, Love Letters, will be presented February 23 at 2:30. Publicity was discussed. 
3.Alan suggested a program by Arthur Grace, who would like to do so but only if we can guarantee 100 attendees. 
4.Larry asked if we can have a wine tasting here? Answer: Yes.

COMMITTEES:

Finance: Fred gave the report. The summary of the Finance meeting had been sent to the BOD. We have about 100 memberships; the contingency campaign raised slightly more than $10,000, and last year it raised $7,400; the De Palma concert ended up with an actual expense of $950,which was the approved amount; the budget process for the new fiscal year requires committee chairs to submit a request by the next Finance committee meeting which will be on March 4 at 4pm.
.

Religious Committee: Sheila deferred to Bob Birk and Pearl Malos, who gave the report. The annual review between them and the Rabbi was discussed. The consensus was favorable. 

Social Action Committee: John G. was absent; Alan gave the report. There was a discussion of the JCO's history of feeding the homeless. A job well done!

Membership: Larry gave the report. The committee called prospects and offered then free admission to the concert. No one agreed to come. Larry suggested that the Rabbi call 5 people a week; she would eventually call everybody. We lost 10 members last summer and have gained 7 new members so far. 

Facilities: Alan is in charge of the outside; the new olive tree looks good; He sprayed the weeds on the driveway. There are two new bushes by the entrance to the Social Hall and a protection for the mud that has been washing into the parking lot from that area. With the new sconces having been installed, everything in the Sanctuary is finished with the exception of the two new stained glass windows. Susan Stinsmuehlen-Amend is working on them.

Security: Tony gave the report. We are waiting for a decision on the grant application sent in January to the State..

Program Committee: Sharon gave the report. The upcoming play, Love Letters, has been discussed. A means to actively procure programs would be a benefit.

Passover Seder: Sheila gave the report. She strongly recommends going back to Soule Park for a variety of reasons. After discussion, Larry made a motion to have the Seder at Soule Park. Tony seconded it. The motion passed unanimously..

NEW BUSINESS;

Status of the Bylaws: David Cohn addressed the BOD with particular attention to 3 major considerations that have been raised:
1.The new Bylaws (adopted on October 8, 2018) limit BOD members to 6 consecutive years on the BOD. They do not indicate whether this would include time a BOD member served under the old Bylaws.  
2.The new Bylaws limit ALL officers to 2 consecutive years in a given office. Given the time it takes to learn the job and the lack of possible new officers, should this limitation be modified?
3. If #2 is modified, should it be only for the Vice President, Secretary and Treasurer. or should it apply to the President as well?
After much discussion, it was the sense of the BOD that some or all of these issues should be addressed. It was also suggested that perhaps the percentage participation required for a quorum at a Members Meeting (currently 33%) be reduced.
 
The following motion was made by Tony and seconded by Larry:
At the March, 2020 BOD meeting, the BOD will make every effort to agree on a set of proposed changes to the Bylaws. These changes would be recommended to the Membership and individually voted on at a Special Members Meeting in April of 2020. The motion passed unanimously.

The meeting was adjourned at 8:47pm.

JCO Board Meeting Minutes 09 March 2020

The meeting was called to order by the President at 6:39pm. Members absent were Elizabeth Hollon and John Owens.

Alan recited a special prayer for Board Member John Owens, who is in extremis.

MOTION: Tony moved to accept the minutes of February 10, with Sheila seconding. The motion passed unanimously.

Opening Remarks by the President:
Alan reviewed the many accomplishments that the BOD has achieved in the past 22 months since taking office. After listing approximately 33 improvements, he stated that he is perfectly willing to step down and be replaced. He added that the next 2 years should be very smooth sailing as we have already accomplished so many improvements and put the JCO on a very solid and upgraded footing.

Committee Reports:

Finance Committee: The report was given by Fred, the Chairman. 
1.A summary of the minutes of the recent committee meeting was provided to all Board members prior to the Board meeting. Highlights include: 
A. We have 98 members and $3,000 in dues not paid; 
B. There is a projected loss of $7,000; 
C. The contingency fund has $18,600; 
D. The budget for the Seder was approved; 
E. The draft budget for 2020-2021 showed a net gain of $2,000. 
F. The cost of the stained glass windows, including framing and installation is estimated at $18,000. We already have donations in hand totaling the same $18,000 .
2.The draft budget for 2021 has been circulated and Fred asked for comments about the budget. Highlights include:
A. There is no dues increase; 
B. Programs and Social Events have been merged, with a request for $4,000 for 2020-2021; 
C. The contingency fund should yield at least $8,500 next year; 
D. Hebrew school has a net loss of $500; 
E. Security has requested approximately $4,000 for guards on High Holy Days and other events of increased attendance. 
F. If all goes well, we should have an unrestricted cash amount of $78,000 and, adding the Contingency money, a total cash of approximately $96,000.

Religious Committee: Sheila gave the report. Barbara Hirsch has suggested that we have an educational and spiritual program led by Rabbi Lisa, who teaches a spiritual Judaism class. 

All the invitations have been sent out for the Seder. Tony began a discussion on the possibility of cancelling the Seder because of the threat of the coronavirus. 

Social Action: John G. gave the report. The committee has finished its annual Homeless Feeding Program, where members and volunteers serve food to the homeless at St. Andrew’s Episcopal Church on the first Monday of each month from December through March. The Temple has been doing this for 20 years. Usually in December there are only about 18 people, but after that about 30-35 show up.

Membership: Larry gave the report. He has met some people who may be interested in membership. He will be meeting with them. 

Program: Sharon mentioned three potential programs for next year: Larry suggested a book review perhaps of Fountainhead or Atlas Shrugged. Bob Birk suggested the possibility of having a chamber music concert; Sharon suggested having an ensemble to play for an evening of dancing.

Facilities: Alan gave the report. The inside of the building is in good shape. One of the outside trees has become much larger than the other one. He has asked Laurence Nicklin to find a substitute tree for the smaller one. The compressor for the front air conditioning unit in the Sanctuary would not turn itself off. Alan contacted a new air conditioning repairman who immediately solved the problem.

Publicity: There was no publicity to report for February or on upcoming events.

Security: Tony gave the report. Jeff contacted the State Grants office who still has not been able to make awards on the grant applications. Tony visited the Police Department specifically to meet the new Police Chief, José Rivera. He left Officer Rivera a nice note asking him to contact Tony. It was remarked that Elizabeth reported that he wants to “make friends with JCO.” Tony commented that the police department is very busy.

Fred brought up the paving of the North parking lot. He suggested that we put money in the budget to pave the parking lot.

Old Business: 

MOTION - Sharon made a motion to cancel the Passover Seder service. Tony seconded it. After a lengthy discussion, the motion passed with 6 votes for, one against, and one abstention. It was suggested that that those having a Seder in their homes on the 1st or 2nd day of Passover might invite other members to their homes.


MOTION: Tony made a motion to add $15,000 for possible physical plant improvements; Andrew seconded it. The motion passed unanimously

Bylaws revisions:
David presented the proposed Bylaws revisions: 

1. Clarification of term limit for Directors:
MOTION: A motion was made by Larry and seconded by Sheila that the Board accept the implicit understanding that the 6 consecutive year service limit for Directors in Article IX e iii of the Bylaws applies only to time served under the current Bylaws. 
This motion passed unanimously.

2. Term limit for officers:
2a. MOTION: A motion was made by Larry and seconded by Sharon that the Board will ask the membership to consider replacing the number “2” in Article X b with the number “4” so that it will then read: “Officers shall serve no more than 4 consecutive years in a given office.” 
This motion passed unanimously.

2b. MOTION: A motion was made by Larry and seconded by John G. that the JCO hereby establish a Leadership Development Committee. The President shall appoint a Chair for this committee, and that Chair shall report back to the Board with a plan for identifying and training future leaders for the JCO. 
This motion passed unanimously. 
David volunteered to be the Chair of this committee.

3. Quorum for Meeting of Members:
3a. MOTION: A motion was made by Tony and seconded by Sharon that the Board will ask the membership to consider modifying Article VII a by changing the quorum required from 33% to 25%. Alan offered that there are 140 adult voting members; 33% is 47 members and 25% is 35 members. 
This motion passed unanimously. 

3b. MOTION: A motion was made by Tony and seconded by Jackie that the following 4 issues shall require a vote of approval of 67% of those voting: 
1.Removal of a Director
2.Disposition of all or substantially all of the assets of JCO
3.A merger of JCO
4.Dissolution of JCO and distribution of remaining assets.
5.This motion passed unanimously.

4.Special Meeting of the Members:MOTION: A motion was made by Larry and seconded by Sheila that Article VIII d be rewritten as follows: 
10% or more of the Voting members may submit a petition that requires the Board to call a Special Meeting of Members. The petition must state the purpose or purposes of the meeting, and the Board may add additional purposes. Notice of the meeting, including an agenda listing all matters to be considered, shall be provided to all Members at least 15 days prior to the meeting. 
This motion passed unanimously.

Alan advised that there would be a special meeting concurrent with the next BOD meeting on April 13th to vote on the above Bylaws revisions that are recommended by the Board.

New Business:
Other New Business was deferred by the President.

Good and Welfare: 
None offered.

Alan declared the meeting closed at 8:38pm.

Respectfully submitted,

Sharon West, MD
Secretary